Policy Committee

1. Overview

The purpose of the Policy Committee is to support Council in fulfilling its responsibility under section 2.7(2)(b) of the Local Government Act 1995 in determining policies.

The role of the committee is to provide guidance and assistance to Council in fulfilling its legislative responsibilities in relation to the following key areas:

1. Making recommendations to Council on proposed policies as a result of the policy development, review or evaluation process. 
2. Recommend to Council an annual work plan for policy review, development and/or evaluation in accordance with Policy 001 Policy Management and Development

The Town's Policy Committee is made up of all elected members.

No decisions are made by the Policy Committee. Recommendations are made by the committee for the whole Council to make a decision.

Policy Committee meetings are not open to the public but agendas and minutes are available for viewing.

2. Terms of reference

1. Purpose

In line with the Local Government Act 1995, the purpose of the Policy Committee (the Committee) is to: 

1. Support Council in fulfilling its responsibility under section 2.7(2)(b) of the Local Government Act 1995 in determining the policies of the local government.

2. Assist Council, when requested, in carrying out its legislative functions in the making, amending, revoking and reviewing of: 

     a. local laws under Part 3 Division 2 of the Local Government Act 1995 and the various other acts where the Town is empowered to legislate; 

     b. the local planning scheme made under Part 5 Division 1 of the Planning and Development Act 2005.  

     c. the local planning policies made under Schedule 2 Part 2 Division 2 of the Planning and Development (Local Planning Scheme) Regulations 2015. 

2. Role and functions

The role of the Committee is to provide guidance and assistance to Council in fulfilling its legislative responsibilities in relation to the following key areas:

1. Assist Council to deliver the Council Policy Evaluation Schedule and Planning Policy Review Work Plan. 

2. Consider and provide advice to Council on the annual minor review of Council policies. 

3. Making recommendations to Council on proposed Council policies as a result of the policy development, review or evaluation process.  

4. Recommend to Council an annual work plan for policy review, development and/or evaluation in accordance with Policy 001 - Policy management and development.  

5. Making recommendations to Council, when requested by Council, in relation to local laws, the local planning scheme or local planning policies,  

3. Delegation

1. This Committee has no delegated authority and no authority to implement its recommendations without resolution of Council. 

2. The Committee is a formally appointed committee of Council and is responsible to that body. The Committee does not have executive powers or authority to implement actions in areas over which the Chief Executive Officer (CEO) has legislative responsibility.  

3. The Committee does not have any management functions and cannot involve itself in management processes or procedures, other than by making a recommendation to Council. 

4. Membership

1. The Committee shall be comprised of all elected members. 

2. The CEO, or their nominee, is to be available to attend meetings to provide advice to the Committee. 

3. Appointments to the Committee will be until the next ordinary election day. 

5. Quorum

The quorum for a committee meeting is set by section 5.19 of the Local Government Act 1995.

6. Meetings

1. The Committee must elect a presiding member and deputy presiding member in accordance with section 5.12 and Schedule 2.3 of the Local Government Act 1995

2. A schedule of meetings will be developed and agreed to by the Committee.  

7. Reporting

The Committee shall report to Council by way of its minutes and any recommendations it may make.

Revision history

Version

Action

Date

Authority

Resolution number

Report number

1

Adopted

29/10/2019

Council

221/2019 Item 10.2

2

Reviewed and amended 16/06/2020

Council

441/2020 Item 15.6

3

Reviewed and amended

12/04/2022

Council

74/2022 Item 15.6