Public participation

How can I participate?

There are two regular meetings of Council in which the public can participate – the Agenda Briefing Forum (ABF) which is generally held on the first Tuesday of each month, and the Ordinary Council meeting (OCM) which is generally held on the third Tuesday of each month. To view Council’s schedule for the calendar year, visit Meeting dates.

Both meetings allow time for public questions and statements at the beginning and end of each meeting however, public questions and statements at the end of ABF are limited to those items on the agenda and those members of the public who did not participate in the first public participation time at that meeting. Other opportunities for participation include making a deputation which may be done at either the OCM or ABF.

Further information of each public participation method are as follows:

Public statements/questions

All members of the public may participate, or make a statement, during the allotted public participation time of each meeting. While it is not required, members of the public are encouraged to submit their questions and statements in advance by email or by completing the Public Question/Statement Form below.  


Please note that questions and statements related to an agenda item will be considered first. All those dealing with matters of a general nature will be considered in the order in which they have been received. 


A deputation is a presentation made by up to five people affected (adversely or favourably) by a matter on the agenda. A Deputation Form must be submitted to the Town no later than 24 hours prior to the meeting and is to be approved by the Chief Executive Officer. Any documents that will be presented to the meeting, as part of the deputation, must be provided at the time of making the request.

Deputation Form