Step 1 - Read the T&Cs
Read the full Terms & Conditions below and check that you are eligible to apply.
Step 2 - Contact the Town
Contact the Town to register your interest for the Street Meet ‘n’ Greet. A Town Officer will check your eligibility and discuss your plans for the event. The event should not take place prior to approval by the Town.
Step 3 - Apply
Once the Town confirms your eligibility, you may send your completed application form to the Town for final approval, along with a specified event preference (i.e., street get-together or street celebration) and a map of the invited households.
If the Town requires more information, the Officer will contact the applicant. The Officer will advise successful applicants of the outcome by phone or email and will confirm eligibility for the program.
Step 4 - Street celebration additional requirements
Hosts that decide to host a street celebration will need approval from the Officer, who will organise the road closure. If 1/3rd of the affected households object to the road closure, the Town will not close the road. Once approved, the date for the event will be booked.
The applicant must notify all households that will be within the road closure of the event as soon as possible via a letterbox drop, including the time, date, road closure location, and a contact email if they wish to object to the road closure.
The applicant must notify all households again via a letterbox drop the week of the event, with the time, date, road closure location, and a contact email if they wish to object to the road closure.
Step 5 - Hold the event
Once the event has been organised and approved by the Officer, you are welcome to hold your event. Please ensure that all current COVID-19 regulations are being followed. The Town also encourages hosts to undertake the following:
- Recording name and contact information to register attendees
- Provide hand washing and hand sanitiser for attendee
- Outdoor events are preferred
- Reduce sharing of plates, cutlery, drinks, food, and other equipment
- People who feel unwell should not attend the event
The applicant is responsible for engaging, procuring and fully paying for goods and services for the event. The Town is not liable, nor will it provide any payment to those engaged by the applicant.
Step 6 - Submit remaining documents
Following the completion of the event, the applicant must submit the remaining outstanding documents so the rebate can be arranged:
- A copy of all receipts and proof of full payment
- At least two (2) high-quality photos of the event that the Town may be able to use for promotion of the program
- Completed feedback form including the budget section
It is preferred that all remaining documents are submitted in a single email to email@example.com. If the file size is too large, please indicate that the documents are being sent across multiple emails.
Step 7 - Review by the Town
The Officer will review your application in full to ensure the Town has all necessary information and that all of the Terms & Conditions have been met.
The Officer will advise the outcome of the application in writing. In the event the Town requires more information, the Officer will contact the applicant.
Step 8 - Receive your rebate
Your rebate will be transferred electronically to the account nominated on the application form. Please inform the Town by email when you have received your rebate.
Step 9 - Follow up survey
Halfway through the next Financial Year, you will receive a survey asking some questions about your feelings of safety in the Town, how the Street Meet n Greet event has impacted you and your neighbours, and your overall feedback on the program.